What is PICS?
It is a web based “predictive” procurement system empowering you
to optimise stock, minimise administration and operate tight financial control.
By analysing five years of consumption data from over 500 care homes, across
20,000 beds, the PICS system allows care home operators to arrive at a robust
budget model that predicts expenditure in each product group or category on a
cost per resident per day (CPRD) basis.
Depending on the size
of your establishment and indeed on the number of care homes you operate PICS
ensures you will buy at a price that is reflective of your purchasing volumes in
addition to the efficiencies that PICS will provide.
The PICS Method
Step 1 - Agree with your PICS Consultant a one stop shop range.
Step 2 - Set budget based on your size & PICS profile.
Step 3 - Agree on-line template at set budget with bespoke financial controls.
Step 4 - Goods delivered once a week by a dedicated fleet on a specific day.
Step 5 - Receive e-invoice automatically.
PICS works because it recognises procurement inefficiencies exist in many care homes:
Repetitive or Repeat Ordering:
Rather than ordering what is actually required there is a tendency to simply request the previous weeks order compounding overstocking.
Minimal Stock Checks:
If not being done regularly this can lead to over ordering lines that are not required and indeed missing “out of stock” items that are needed.
Poor Stock Rotation:
This can lead to expired stock problems causing cash write off and potential Health & Safety issues if “out of date” products have become unstable.
A low appreciation or understanding of product costs versus budgetary controls leads to poor stock management.
Poor Product Utilisation:
Highly concentrated undiluted chemicals or high specification continence care products if used incorrectly will negate any cost in use benefits.
Many traditional telesales ordering departments promote the selling of other products that may not normally be used or the selling of other products that may not normally be used or required.
In addition to expiration date and poor practice in use surveys show that stock is lost through pilferage.
Take the PICS Challenge NOW!
Simply click on the link below to enter your care home's specific details and PICS will give you an estimated annual spend projection which you can compare to your current spending regime.